CGA’s Transition to Microsoft Copilot for AI Assistance

As part of ongoing commitment to data security and responsible innovation, CGA is standardizing the use of Microsoft Copilot (Copilot) as the approved generative artificial intelligence (AI) tool across CGA. Copilot is a tool that offers security, compliance, and privacy protections, ensuring that sensitive information remains within CGA’s Microsoft ecosystem.

To support safe and effective use, CGA has developed this AI policy, which outlines acceptable and prohibited uses of artificial intelligence technologies in conjunction with CGA events, meetings, publications, and other materials. It ensures the integrity of CGA’s technical and safety standards, protects intellectual property, and fosters transparent collaboration.

This policy applies to all CGA-sponsored activities, including in-person and virtual technical committee meetings, webinars, seminars, published standards, white papers, and any AI-assisted submissions intended for CGA review or distribution.

Event & Meeting Participation

  • Unauthorized bots or AI note takers are prohibited from joining, recording, or summarizing CGA events and meetings unless explicitly authorized by CGA.
  • Any suspected bot activity should be reported to the event organizers.

Publications & Copyrighted Materials

  • No portions of CGA standards, draft publications, proposed changes, or other CGA copyrighted materials shall be input into generative AI tools without the express written permission of CGA. This restriction includes, but is not limited to, the use of AI tools for text generation, summarization, translation, or data analysis.
  • Excerpts from CGA copyrighted content may not be used to train or fine-tune external AI models.

Publication Development

  • Contributors shall not submit content that has been substantively written using generative AI technologies for inclusion in CGA publications. All draft material and proposed change submissions must be the original work of the contributor or based on established technical sources.
  • Any AI-assisted submission intended for inclusion in CGA materials must include a disclosure statement and must be fully reviewed by subject matter experts.

Compliance & Enforcement

Violations of this policy may lead to removal of meeting privileges, rejection of submissions, or revocation of membership privileges. CGA reserves the right to audit AI usage in any CGA activity.

Questions & Support

For clarification, permission requests, or reports of non-compliance, contact:

Laura Brumsey, AI Policy Coordinator Email: lbrumsey@cganet.com Phone: 703-788-2757